Enhanced Security Zoom
On 04/15/21, all of the School of Medicine user’s campus zoom accounts were moved to the enhanced security zoom. The enhanced security will cover all sensitive information data, including HIPAA, FERPA, PII, Research Data, and other sensitive data. Below are the changes with enhanced security zoom, documentation, and videos, frequently asked questions.
Changes with Enhanced Security Zoom
Personal Meeting IDs and links are not impacted. however, it is a recommended practice to begin sharing your new personal link (e.g., ucr.zoom.us/j/xxx to ucr-edu-hipaa.zoom.us/j/xxx)
Cloud recordings are not available.
Meeting participants cannot save the chat.
Save captions is turned off.
Peer-to-peer connections while in a two-person meeting are turned off.
Hosts cannot grant participants permission to record locally (only a Host can record locally).
If a meeting is being recorded locally by the Host, attendees will be prompted for their consent by a pop-up window.
Importing photos from a photo library on a device is disabled.
Some add-ons or integrations may not be approved or available.
The use of animated GIFs in the desktop client Chat (not in-meeting chat) is turned off.
Company Contacts only include the subaccount.
All meetings are required to be secured with one security option: a passcode, Waiting Room, or "Only authenticated users can join meetings". If nothing is selected, Waiting Room is enabled.
Documentation and Videos
|Webinar with Q&A session||link|
Frequently Asked Questions
- If someone leaves UCR, will their zoom calendar links continue to work?
Why am I getting put into the waiting room for my zoom event?
Because you are not signed into the zoom application.
In the enhanced security zoom, is the email and calendaring Outlook delegation affected?
- Sign in to the Zoom web portal.
- Click Settings.
- Under Other, click the plus sign (+) next to Assign scheduling privilege to.
- Enter one or more email addresses in the window, separated with a comma.
- Click Assign.
If the user was assigned successfully, they will appear under Assign Scheduling Privilege to. However, they will need to sign out of the Zoom desktop client and sign in again before they will be able to schedule for you there.
If scheduling privilege cannot be assigned because the user is not on your account or is not a licensed user, you will receive an error message.
Can I have an alternate host for my zoom meetings?
- Open your zoom application and click schedule
- Click the Advanced Options drop-down menu
- Under Alternative Host, type the person (campus account email) you want as your alternative host